Accomodation

Welcome to the accommodation page. Accommodation is not included in the conference fees.

We have limited on campus lodging available. If you would like to request on campus lodging read the information below and click on ‘Request On Campus Accommodation’ to proceed to the online request form.

UPDATE: on campus accommodation is fully booked. If you would like to book a hotel, B&B or hostel in Leuven, you can find a list on the website of the city of Leuven.

 


Accommodation guidelines CFS2016

 

Accommodation features
A guest room on campus (ETF campus or campus Wisteria) includes:

  • Traditional dormitory style residence rooms
  • Single occupancy
  • Bed linens and one towel
  • Shared washrooms & showers
  • High-speed Internet connectivity (Ethernet cable provided).
  • Continental breakfast

Rates
Standard single: €45/night

Parking
There are limited parking spaces available on the ETF campus. We recommend using public transportation.

Accessibility
The available dormitory style rooms with shared washrooms are not wheelchair friendly. There is designated handicap parking, automated door opening at the main entrance and there is step free (level or ramped) and/or lift access to the main entrance and the public areas. There is also an accessible restroom on the main level. If you have special accessibility needs, please contact accommodation@cfs2016.org to see if our provisions are sufficient.

Questions
Please contact Noëmí at accommodation@cfs2016.org.

Possible payment method

  • PayPal
  • iDeal
  • Creditcard
  • Wire transfer by IBAN (European participants only; an additional cost of €5 will be added to the total)

Confirmation
Confirmation of your request for on campus lodging will be emailed to you. If you have filled out the form and do not receive a confirmation email within a week or if you have questions, contact us by email (accommodation@cfs2016.org) or call us at +32 (0)16 200895.
You will be notified within 5 workdays if there is on campus lodging available and you will receive the details for payment at the same time.
Prior to the conference, you will receive an e-mail with practical information concerning check-in times, etc.
If no on campus lodging is available, you can book a room in a hotel in Leuven.
Please follow the link to the tourist site of the city of Leuven.

Cancellation Policy Accommodation
While we realize that unforeseen circumstances may cause an inability to attend, conference planning expenses are progressively committed several weeks in advance. Cancellations of the accommodation received prior to June 24 will receive a full refund of 80%. Cancellations received between June 24 and July 13 will receive a refund of 30%. Refunds for cancellation requested after July 13 cannot be issued.


Terms and Conditions

 

Liability
With paid registration, the participant acknowledges that he/she has no right to lodge claims against the conference organizers should the meeting be altered, hindered, or prevented by unexpected political or economic events, unpredictable forces of nature, speaker cancellations or other unforeseeable events.

Insurance
The organizers do not accept any responsibility for individual medical, travel or personal insurance. Delegates are strongly advised to have their own travel insurance policies to cover risks including (but not limited to) loss, cancellation, medical costs and injury. The conference organizers will not accept any responsibility for any delegate failing to take out adequate insurance.